Effective management of E-Business Suite setup is essential during upgrades and there are particular challenges that organisations must overcome to ensure a successful upgrade project. The complexity of the E-Business Suite, from both functional and technical perspectives, makes this a time consuming and costly process.
Most E-Business Suite systems include customisations that may be affected by changes during the upgrade. These must be identified and assessed for potential impact. The scope of what should be considered a customisation is broad and all such areas should be considered. As well as custom database objects and programs it is key to include any setups that incorporate some code element in their definition.
There are several possible effects on application setups and each of these should be considered:
A huge challenge is the potential effect on security by the upgrade; the introduction of new forms, functions and concurrent programs etc. must be understood and this is difficult within the E-Business Suite. The nature of menu structures and permissions can lead to users automatically gaining access to functionality that should be controlled.
Further setup changes will almost certainly be necessary after the main upgrade process. These must be managed to ensure they are correctly repeated during each iteration of the upgrade.
Upgrade projects consist of several iterations and it is essential to accurately repeat all required steps for each. A missed or incorrect step could have serious consequences for the success of the project.
Close control of testing cycles of the upgrade are also key to its success.
ConfigSnapshot is able to identify existing customisations and present them in an easy to understand format enabling project teams to assess whether each individual customisation should be retained after the upgrade. This allows a comprehensive test plan for customisation areas to be established early in the project.
Further, ConfigSnapshot is able to determine the likely impact of the upgrade on each retained customisation showing each affected object referenced in the code and highlighting in the code itself each instance of the object. Development teams can scope and plan the work required much earlier than if they were manually checking each code item; saving significant time and reducing the risk that the work required greatly exceeds any initial estimate.
Directly comparing the pre and post upgrade application setups allows any changes or additions to be identified. Teams can quickly determine any actions that might be required to deal with unexpected effects and to plan effectively based on other changes, whether to implementation specific or seeded data. Project teams can identify new functions and programs introduced by the upgrade to determine which should be controlled and which users have inherited access so any necessary restrictions can be applied.
Several features are available to simplify managing any setup changes made, including:
ConfigSnapshot enables you to directly compare the setups of each iteration of the upgrade process quickly identifying any differences. The project team can assess whether any difference is expected or whether it indicates a step has not be completed correctly during a particular iteration allowing corrective action to be taken. This provides further quality assurance for the upgrade of the Production environment to minimise the risk of error.
ConfigSnapshot provides change tracking to allow all environments to be controlled; ensuring any modifications can be identified. This enables tracking both of any additional setups required for the upgraded version and during key test cycles to ensure any changes made are accurately captured.
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"We used ConfigSnapshot as part of the integration of two R12 instances as part of a merger and it proved to be a valuable tool throughout the project. The ability to quickly document and compare between multiples instances was central to ensuring the project progressed on schedule through to Go-Live - despite the substantial levels of new configuration required. On completion of the project, we were also able to very quickly produce the required documentation for auditors of all configuration changes made - saving significant amounts of time. We would definitely recommend the product."
Finance Project Manager, International Sports Betting and Gaming Operator